NACHA Compliant ACH Vendor Payment Setup Guide

This guide explains how to use the new feature that allows downloading a NACHA-compliant file for uploading to a bank, provided the bank supports this feature. This feature facilitates paying vendors via ACH through the bank.

Start by setting up the vendors intended for ACH payment.

Step 1: Set up the vendor for ACH payment.

Proceed to the next step.

Step 2: Add the required fields to the Vendor form layout using the form designer.

The required fields include the ACH type (CCD - corporate accounts - or PPD - consumer accounts), the DFI account number (the vendor's bank account number), and the receiving DFI identification (the vendor's bank routing number).

Step 3: Ensure the chart of accounts is correctly set up for the account intended for payment. Fill in the routing information, account number, and financial institution details. The address is not mandatory.

After setting up the vendors and bank account, proceed to make the vendor bill payment as an ACH.

Step 4: Navigate to the 'Print Check' screen and select the 'ACH' tab.

This screen displays all vendors set up for ACH. It's possible to filter by date and hide transactions that have already been downloaded to avoid duplicate payments.

Step 5: Select the payments you want to download, then use the "Download NACHA File" to obtain the ACH file. If any vendor lacks an ACH type, an error message will display, indicating the vendor and the missing information.

Step 6: Download the NACHA-compliant file. The file is a .txt file and may require headers depending on the bank's requirements.

This completes the process of setting up and paying vendors via ACH using the NACHA compliant file.