Payments on Printed Bills

Once payments are created, they will show on the printed copy of the bill that they pay. If the bill template shows previous balances, then the payment will also show on the subsequent bill. For example, if a bill for March time is posted with an issue date of 03/31, and a payment comes in for that bill on 04/15. That payment will show on both the 03/31 and 04/30 bills. In the case of the March bill, it will show as being applied to the bill balance, while on the April bill it will show as being applied to the previous balance (from the March bill).

Once the payment shows on the subsequent bill (must be posted), Centerbase locks it down from further editing. This functionality is to prevent discrepancies between the bill in the client’s hand and the bill in Centerbase.

If the payment must be moved, the subsequent (April) bill may be un-posted to unlock the payment distribution.

If a payment does not belong on a bill for whatever reason (i.e. the bill had to be un-posted and it picked up a more recent payment that should show on the next bill), then users should de-select that payment. This function should always be checked when re-posting past bills.